Data Protection Notice

Data Protection Policy

1.  General

Data protection is of a particularly high priority for us. The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in accordance with the General Data Protection Regulation and with the country-specific data protection regulations applicable to us.

By means of this data protection policy, we inform you, in line with Articles 12, 13 and 21 of the Data Protection Regulation (DS-GVO), about how your personal data will be used when using our website. We will hereby also inform you about your rights.

2. Name and address of the controller

Responsible entity within the meaning of the General Data Protection Regulation:

 

GBB-Rating Gesellschaft für Bonitätsbeurteilung mbH
Kattenbug 1
50667 Köln / Cologne
Deutschland

Phone: +49 221 91 28 97 - 211
Fax : +49 221 91 28 97 - 270
Email: info@gbb-rating.eu
www.gbb-rating.eu

3. Name and address of the data protection officer

You can contact our data protection officer via:

GBB-Rating Gesellschaft für Bonitätsbeurteilung mbH
- Data Protection Officer -
Phone: +49 221 91 28 97 - 300

Email: datenschutz_extern@gbb-rating.eu

4.  Scope of your obligations to provide data

In principle, you are under no obligation to provide us with personal data about yourself. However, without certain personal data, it is not possible for us to provide our website without errors, answer your inquiries or process applications that we do not receive in paper form.

5.  Data collection on our website

5.1  Server log files

Each time our website is accessed, our system automatically collects a series of general data and information and stores this data in so-called server log files.

The following data can be recorded:

(1)   date and time of the server request

(2)   IP address

(3)   host name of the accessing computer

(4)   operating system used

(5)   browser type and browser version

(6)  internet page from which you accessed our website

             (7)   other similar data and information used for security purposes in the event of attacks on our information technology systems.

The processing of this data is based on Art. 6 (1) lit. f GDPR, which permits the processing of personal data in order to safeguard the legitimate interest under certain conditions.

This stored information is used to optimize and to correctly deliver the contents of our website as well as to ensure the long-term functionality of our IT systems. This data will not be combined with any of your personal data.

5.2  Cookies

Our Internet pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies are small text files that are stored on your computer and serve to make our offer more user-friendly. The cookies remain stored on your terminal device only for the duration of the session and are subsequently deleted. The use of cookies is based on Art. 6 para. 1 lit. f DS-GVO. Our legitimate interest here lies in the temporary storage of cookies for the technically error-free and optimized provision of our services.

You can use the corresponding settings in your browser to ensure that you are informed about the cookie settings. You can set this up to allow cookies only in individual cases, or to exclude the acceptance of cookies for certain cases or in general. Under certain circumstances, the functionality of our internet pages may be limited when cookies are deactivated.

5.3  User inquiries

You have the option of contacting us via the e-mail addresses provided. In this case, the personal data transmitted by you with the e-mail will be stored. The data will only be stored for the purpose for which you transmitted them to us (answering inquiries, sending documents, etc.). They will be deleted when the respective contact with you has been completed, which means we can assume that the original matter has been conclusively clarified.

5.4  Sending application documents

We collect and process personal data from applicants for the purpose of handling the application process. The processing may also take place electronically. This is particularly the case if an applicant sends us corresponding application documents electronically, for example by e-mail. The legal basis for the processing of this personal data results from Art. 6 para. 1 lit. b) DS-GVO as well as Art. 88 para. 1 DS-GVO in conjunction with Section 26 para. 1 and 3 BDSG.

If the application leads to an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If no employment contract is concluded with the applicant, the application documents will be deleted three months after notification of the rejection decision, provided that this does not conflict with any other legitimate interests of ours, for example due to a burden of proof in a lawsuit under the General Equal Treatment Act (AGG). 

6.  Categories of recipients of your data

In principle, only our employees receive knowledge of your personal data. However, other recipients may also gain knowledge of your personal data - insofar as this is permitted or prescribed by law. These are service providers who perform tasks for us in the area of provision and administration of information technology systems and the website. 

7.  Third country transfer

We do not transfer your personal data to countries outside the European Union (EU) or the European Economic Area (EEA) or to international organisations. 

8.  Your rights regarding your data

8.1  Rights of the data subject

If personal data of yours is processed, you are a data subject within the meaning of the DS-GVO and may assert the following rights against us.

8.2   Right to be informed

You are entitled to request confirmation from us at any time as to whether personal data relating to you is being processed by us. If this is the case, you are also entitled to receive information about this data and a copy of the data from us in accordance with Article 15 DS-GVO, as well as the following information regarding the personal data concerning you:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data which are processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data, if the personal data are not collected from the data subject;

(8) the use of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the DS-GVO and, where applicable, other information in this regard;

(9) the transfer to a third country or to an international organisation and the appropriate safeguards in connection with the transfer pursuant to Art.46 DS- GVO.

8.3  Right to rectification

You have a right against us to correct and/or complete the personal data stored by us and relating to you if it is inaccurate or incomplete.

8.4   Right to deletion

You have the right to request us to delete personal data concerning you if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) DS-GVO and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 (1) DS-GVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) DS-GVO.

(4) The personal data concerning you have been processed unlawfully.

(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

(6) The personal data concerning you has been collected in relation to information society services offered pursuant to Article 8(1) DS-GVO.

The right to erasure does not exist insofar as the processing is necessary:

(1) for the exercise of the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GS-DVO;

(4) for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) DS-GVO, insofar as the aforementioned right is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or

(5) for the assertion, exercise or defense of legal claims.

8.5   Right to restriction of processing

You are entitled to request us to restrict the processing of personal data relating to you if one of the following conditions is met:

(1) The accuracy of the personal data is contested by you for a period enabling us to verify the accuracy of the personal data.

(2) The processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data.

(3) We no longer need the personal data for the purposes of processing; however, you need the data to assert, exercise or defend legal claims.

(4) You have objected to the processing pursuant to Article 21 (1) DS-GVO and it is not yet clear whether our legitimate grounds override yours.

If the processing of personal data relating to you has been restricted, this data - apart from storage - may only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

8.6  Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance from us, provided that

(1) the processing is based on your consent pursuant to Art. 6 (1) lit. a DS-GVO or 
Art. 9 (2) lit. a DS-GVO or on a contract pursuant to Art. 6 (1) lit. b DS-GVO and
(2) the processing is carried out with the help of automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from us to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

8.7   Right to objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) DS-GVO (data processing in the public interest) or Article 6(1)(f) DS-GVO (data processing on the basis of a balance of interests); this also applies to profiling based on these provisions.

We will no longer process your personal data in the event of objection, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

8.8  Right to revoke the data protection declaration of consent

You have the right to revoke your given consent to the processing of personal data at any time with effect for the future. The revocation shall not affect the legality of the processing carried out on the basis of the consent until revocation. 

9      Right to appeal to a supervisory authority

If you believe that the processing of personal data concerning you is in breach of the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement. This right of complaint is without prejudice to any other administrative or judicial remedy.

The supervisory authority responsible for us can be reached at:

State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia (Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen)
Kavalleriestr. 2-4
Postfach / P.O. Box 20 04 44
40102 Düsseldorf
Phone: +49 211 38424-0
Fax: +49 211 38424-10
E-mail:
poststelle@ldi.nrw.de 

10    Automated decision-making / profiling

Automated decision-making or profiling (automated analysis of personal data in light of personal aspects) does not take place.

11    Amendments

We reserve the right to change this data protection policy at any time. The announcement of the changes made in this context will be made by publishing the amended data protection policy on our website. Unless explicitly stated otherwise, the amended data protection policy shall be effective immediately.

IMPORTANT NOTE

The English version of the data protection policy is for information purposes only. In case of discrepencies between the German and English wording, the German version shall be legally binding.

 

Last updated: 30th November 2020